unknown character when composing email

one of our customer said me that he is experiencing problem when he composing email, he said that unkonwn sign appears when he press enter & dot sign for spaces, he says this is very annoying & hard to look at the document he types, so i involved the matter and fix the problem instantly, check below screenshot i got from his pc. (please click the image to enlarge)

so i configure some settings in the outlook 2003 and problems is gone, here is how i do it.

• click "new email message" button to compose email
• in the untitled message menu click tools > click option
• in the view tab check under formatting marks

see the picture

 

you can see in the picture there is a check box already selected for all under formatting marks , this is the problems, so i uncheck all and click ok, the problem is gone and i see a happy face.

windows mail spell check error "language is no longer available"

did you receive this error "Language is no longer available for spell checking" when using windows mail spell check.To fix this error message follow these steps

• open windows mail
• click on tools
• click on options
• click on the spelling tab
• under the language section, click on another language besides english
• click apply
• choose english under the language section
• click apply
• click ok
• create a new message and try spell check, it should now work

how to repair microsoft outlook pst file errors

With the corrupt outlook data file (PST File) the following things can happen.

• Cant open outlook
  
• Can open outlook, but cant open saved mails
• Cant open contacts
• Cant open calender

Your outlook data file can be corrupt in several ways

• Sudden power off while using outlook
• Restart system (reset) while using outlook

The best way to repair damaged PST file is running scanpst.exe utility, the location of scanpst.exe utility is depending the product you using. (office 2003 or office 2007)

• For office 2003 you can find scanpst.exe in C:\Program Files\Common Files\System\MSMAPI\1033
• For office 2007 you can find scanpst.exe in C:\Program Files\Microsoft Office\Office12

Note - in here C: mentioned as your windows installation drive

To start repair process double click scanpst.exe to open"inbox repair tool" click browse button and locate PST file for repair process. after specify PST file click start to begin repair process.

• Default outlook 2003 PST file location is C:\Documents and Settings\\Local Settings\Application Data\Microsoft\Outlook
• Default outlook 2007 PST file location is C:\Users\\AppData\Local\Microsoft\Outlook

add mail contacts to safe senders list in outlook 2003

The safe senders option allows you to create a list of senders that you consider safe to receive e-mails from. we show you how to add contacts to safe senders list. but first keep in mind that when you use the Safe Senders option in Outlook 2003, you can still receive e-mail messages that can do damage to your computer, unsafe emails can damage your system (ex-viruses) or contain unwanted information. so choose wisely. select only the necessary senders.

• Open outlook 2003
• In the menu click on tools and click options
• In the preference tab click Junk E-mail button
• Now click on the safe senders tab
• Click on add button and type the e-mail address of the person who you want to trust, and then click oK
• Repeat the above step to add more safe senders
• After adding senders click apply and ok
  

configure automatic send/receive in outlook 2003

You can configure automatic send/receive in outlook 2003 by the selected minute. for exampale you select 10min, outlook will automatically send/receive in every 10 minutes. lets take a look how to do it.

• Open outlook 2003
• In the menu go to tools and click options
• Now click on mail setup tab
• Click send/receive button
• Under setting for group "all accounts" click schedule automatic send/receive every check box, and specify the minutes
• Click close
• Then click apply and ok
  

configure "desktop alert notifications" in outlook 2003

To configure this follow these steps

• Open outlook 2003
• Go to tools menu and click options
• On preferences tab click E-mail Options
• Now click advanced E-Mail options
• Under "when new items arrive in my inbox" click to select desktop alert settings
• Click ok and ok
• Then apply and ok

Note - In the Desktop Alert Settings dialog box, you can configure the duration and the transparency of your Desktop Alert notifications for when a new e-mail message is received

configure "read reciept" for all mails in outlook express

Follow these steps

• Open outlook express
  
• Go to the tools menu and click options
• Click on the Receipts tab
• Click to select the Request a read receipt for all sent messages check box, and then click OK

Note - you can request "read receipt" for a single email instead of all emails

• Click on create mail button to compose new mail
• In the new message window, go to tools menu and click "request read receipt"
• After composing, send the mail

Important - message recipients can choose not to send read receipts even when they are requested. if they ignore, you wont get any read receipts.

configure "mail delivery report & read reciept" in outlook 2003

If you want you can configure mail delivery report and read receipt in outlook 2003 to verify that your mail successfully send to recipient and read. to configure this follow these steps.

• Open outlook 2003
• Go to tools menu and click option
• In the preferences tab, click E-mail options and then click Tracking Options
• Now under "For all messages I send, request" select the Delivery receipt and Read receipt check boxes, and then click OK
• Again click ok
• Then apply and ok
  

outlook 2003 error in registry for extension "exchange extensions"

When you open outlook 2003 the error message displayed as error in registry for extension "exchange extensions" then sometimes you have to close error message several times to go to the mail box, you can solve this problem by following these steps.

• Open registry editor
• Navigate to HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Exchange\Client\Extensions
• In the right side delete the key Exchange Extensions
• Exit registry editor and open outlook
• Your problem will be solved
  

delete emails in deleted folder when exiting outlook 2003

When are receiving and reading e-mails, you may delete the emails that is not important to you, but when you delete, it moves the emails to deleted items folder and not deleted from outlook. with a few changed of outlook settings you are prompt to delete them automatically when you exiting outlook 2003, the instruction as follows.

• Open outlook 2003
• In the menu click tools and click option
• Click on the other tab in the options window
• In there under "general" section select "empty the deleted items folder upon exiting"
• Click apply and ok

From now on when you exiting outlook, you are prompt to delete the emails in the deleted items folder, go ahead and click yes, then emails in deleted items will be automatically deleted.

If you don't want to prompt each time to delete the emails, do as follows

• In the option window, click on other tab
• Now under general click "advanced option"
• In advanced options window deselect "warn before permanently deleting items"
• Click ok
• Then click apply and ok
  

configure yahoo mail as a default mail client

first you need to install Yahoo Messenger, yahoo messenger can download at http://messenger.yahoo.com , then you will need to install the Browser Services option to make this work properly. Without the browser services installed, you cannot set Yahoo Mail as your default. follow these steps to set the default email program.

• Open internet option (start>run>type inetcpl.cpl>press enter)
• Click on the Program tab
• Select Yahoo Mail from the email drop down list and Click Ok
• that's all
  

tune up outlook 2007 to run faster

There are few things to try , This article will show users how to compact their personal data files in Microsoft Outlook 2007, please follow these steps.

Disable RSS feeds in outlook

• go to tools
• click account settings
• in rss feeds tab select feed and click remove

Disable unnecessary add-ons

• to disable unnecessary add-ons in outlook 2007 read this

Reduce the size of outlook .pst file

• open the file menu and select Data File Management
• in the data file tab select personal folders and double click it
• in the opened personal folders window, click compact now
• depending on the size of the .pst file being compacted, this process may take several minutes

delete OUTCMD.DAT file to open outlook

If you cant open Microsoft outlook there is one more thing you need to check, you can try deleting the file "OUTCMD.DAT" and reopen outlook. follow these steps.

• First open the search window
• Then search for the file of OUTCMD.DAT
• Now delete OUTCMD.DAT and close the Search box (Generally this file is located at Application Data/Microsoft/Outlook folder)
• Now reopen Microsoft outlook and your problem should be fixed

If your problem still not solved read this post

remove addins from outlook 2003

this describes how to remove add-ins that installed outlook 2003

• Open outlook
• On the Tools menu, click Options, and then click the Other tab
• Click Advanced Options, and then click COM Add-Ins

now you can disable or remove the add-ins

• To disable an add-in, clear the check box next to the add-in
• To remove an add-in, clear the check box next to the add-in you want to remove, and then click Remove
  

why you cant open Outlook

Can't open outlook? this can happen for a number of reasons, such as add-ins installed for outlook, corrupt PST file. in order to resolve this issue there is several methods to try.they are describes as follows.

Check task manager

Press Cntrl+Alt+Delete to open task manager and click on processes, now in processes search for a outlook.exe, check If there is multiple outlook.exe processes are running, if so end all outlook.exe processes (right click on outlook.exe and click end process) now Try to open outlook after ending all outlook.exe processes.

Open Outlook in safe mode

• Click on start button and click on Run
• Type outlook.exe /safe and press enter
• Now outlook should be able to run, if outlook won't able to start in normal mode, we have to do a detect and repair

Detect and repair

• Click on start button and click on Run
• Type outlook.exe /safe and press enter
• Go to Help tab in Outlook and select office diagnostics, click on continue and click on Run Diagnostics

Open Outlook without add-ins

• Click on start button and click on Run
• Type outlook.exe /a and press enter
• If outlook can open in this way then the third party add-ins are causing the issue. This can be resolved by removing the third party add-ins.

To remove add-ins from outlook 2007 read this
To remove add-ins from outlook 2003 read this

Use scanpst.exe for detect errors in pst file

• First open the folder options (start - run - type control.exe folders press enter)
• Click on View and select "show Hidden files and folders."
• Now open search window
• In the search box, type Scanpst.exe press enter
• Now double-click the Scanpst.exe file to open the program
• Click Browse and specify the PST file
• Click Start. The Scanpst.exe Tool scans the file and reports whether it found any errors (it may take some time to scan PST file depending on the capacity)
  
• Click OK
  

The default locations for the PST file

1. Windows 98 or Windows Me: disk drive\Windows\ Local Settings\Application Data
2. Windows NT 4.0: disk drive\WINNT\Profiles\username\Local Settings\Application Data
3. Windows XP or Windows Server 2003: disk drive:\Documents and Settings\username\Local Settings\Application *Data\Microsoft\Outlook
4. Windows Vista: disk disk drive:\users\username\AppData\Local\Microsoft\Outlook

Repair outlook program

If all above methods fail to start outlook, then try repair outlook program again.

how to import outlook contacts

Please do as follows

• In Outlook, on the File menu, click Import and Export
• Under Choose an action to perform, click Import Internet Mail and Addresses
• Under Select the Internet Mail application to import from, click Outlook Express 4.x, 5.x, 6.x
• Clear the check boxes for Import Mail and Import Rules. Only the Import Address Book check box should be selected
• Click Next

You will have below options to select

• Replace duplicates with items imported Existing data will be overwritten with the information in the file that is being imported
• Allow duplicates to be created Existing data will not be overwritten, and duplicates will be added to the current Outlook folder
• Do not import duplicate items Existing data will be kept, and the duplicate information in the file will not be copied to the current Outlook folder
• Click Finish
  

how to restore the Personal Address Book

Follow these steps to restore the Personal Address Book

• Go to the control panel (start - setting - control panel)
• Double-click the Mail icon
• Click Show Profiles
• Click the appropriate profile, and then click Properties
• Click Email Accounts
• Click Add a New Directory or Address Book, and then click Next
• Click Additional Address Books, and then click Next
• Click Personal Address Book, and then click Next
• Type the path and the name of the Personal Address Book file that you want to restore, click Apply, and then click OK
• Click Close, and click then OK
  

How to back up Personal Address Books

Your Personal Address Book might contain e-mail addresses and contact information that is not included in an Outlook Address Book or contact list,the Personal Address Book creates a separate file that is stored on your hard disk drive

Follow these steps to how to find your Personal Address Book file

• Click Start, and then click Search
• Type *.pab, and then press ENTER or click Find Now
• Use My Computer or Windows Explorer to copy the .pab file
  

how to import PST file to outlook

This time we talked about how to import PST file to outlook, You can use the backup copy of your PST file to restore your Outlook data if the original PST file is damaged or lost.

Follow these steps to restore, or import

• Copy the backup PST file to the hard disk drive of the computer
• Note - if you receive error message when you try to copy PST file, remove Read-Only attribute, and then copy file to the hard disk
  
• Open Outlook
• On the File menu, click Import And Export
• Click Import from another program or file, and then click Next
• Click Personal Folder File (PST), and then click Next
• Type the path and the name of the PST file that you want to import, and then click Next
• Select the folder that you want to import. To import everything in the PST file, select the top of the hierarchy
• Click Finish
  

how to export PST file from outlook

If you want to back up only important of your Outlook data, you can create a new backup .pst file of only the data that you want to save.for example you want use only important data of PST file, and ignore other less important, You can export only the important folders or contacts

to do this follow these steps

• Open Outlook
• On the File menu, click Import And Export. If the menu item is not available, hover your pointer over the chevrons at the bottom of the menu, and then click Import and Export
• Click Export To File, and then click Next
• Click Personal Folder File (PST) , and then click Next
• Click the folder that you want to export the .pst file to, and then click Next
• Click Browse, and then select the location where you want the new PST file to be saved
• In the File Name box type the name that you want to use for the new PST file, and then click OK
• Click Finish